The Legal Bits

OAKLEIGH FAIRS TERMS & CONDITIONS OF BOOKING (November 2017)
1. OAKLEIGH FAIRS GUARANTEE

When sole or lead promoter Oakleigh Fairs guarantees to promote fairs in a professional manner. Fairs will be well advertised in local press, regional and, where appropriate, national publications. Leaflets, posters and other publicity may also be made available. Providing there are no objections from local authorities all fairs will be signposted.

2. STOCK OFFERED FOR SALE

Oakleigh Fairs will only accept bookings from exhibitors whose stock is acceptable. Anyone wishing to book should send photographs of their stock or provide a web address where their stock may be viewed. Oakleigh Fairs will vet applications to ensure a reasonable standard of workmanship and to avoid excessive duplication of any one kind of product. When booking please describe the goods that you will be displaying, these will be the only products you will be permitted to display. Any stallholder displaying goods other than those on their original application form may be asked to remove them immediately.

3. EXHIBITORS ARE REQUIRED TO DO THE FOLLOWING

All exhibitors must be set up by the advertised start time. Access arrangements will be as advised on your event joining instructions sent to you one week before each event. You are not to clear away until you are advised to do so. All stands or stalls are to be set up in an attractive manner and exhibitors using the tables supplied by us must supply a suitable table covering to cover the top of the table and reach the floor at the front and two sides. Boxes etc. to be stored out of sight. Your car must be parked sensibly while setting up and you must comply with our stewards requests to move cars or boxes etc. if we consider them to be in the way and then removed to the dedicated stallholder parking area. Exhibitors should check that their table is erected correctly and must not do anything to encroach upon gangways, exits or other exhibitors access. You must not attach anything to walls or ceilings in a way that will leave marks and you must leave your stand area clean and tidy at the end of the day. Rubbish MUST be removed by you and placed in the appropriate onsite skip. You should specify if you require electricity for equipment when booking. The electric point may be up to 10ft away so exhibitors should supply an extension lead. Multi-way adapters are not permitted at any venue and ALL electrical equipment must have a valid PAT test certificate.

4. BOOKINGS

ALL BOOKING FEES MUST BE PRE-PAID. Payment will be accepted by cheque or credit/debit card. If you choose to pay by cheque (which should be payable to ‘Oakleigh Fairs’) you may send either one cheque for the full amount that is bankable immediately or one cheque for £50 per booking which is bankable immediately and the balance post-dated to ONE calendar month before each fair. Individual cheques are required for each deposit and individual post-dated cheques for the balance of each event. Please write the venue and the date of the fair on the back of any post-dated cheques. If you choose to pay by credit/debit card we will debit the named card £50 deposit upon booking and charge the balance of your booking fee one calendar month before the event. You authorize us to charge the credit card by submitting a completed booking form and you authorize us to keep your card details on file and charge appropriate balances as needed. It is a condition of booking that you understand and accept this. All bookings must be submitted on our current booking form accompanied by full payment as indicated above. Any bookings not submitted on our forms or not accompanied by correct payment and/or payment details will be returned immediately. Oakleigh Fairs reserves the right to allocate you a different category of space or stall to that which you have booked but in the event that we do this, we will refund any excess payment if you are allocated a cheaper category and will not charge any more if you are allocated a more expensive category. Oakleigh Fairs reserves the right to refuse or cancel any booking without giving a reason.

5. DISCOUNTS

Individual exhibitors and/or businesses booking five or more shows with us during one calendar year and all in one sole name will not have to pay the balance of the fifth booking. This offer applies to the fifth stall booking after full payment for four previous bookings and, if a combination of different sizes is booked, will be for the smaller stall size. Bookings six to ten will receive a 15% discount and over ten a 20% discount on those bookings. Deposit remains at £50 on all bookings.

This offer does not include the Knebworth Christmas Fair.

6. CANCELLATION OF BOOKINGS

Cancellations will be accepted up to ONE calendar month before the date of the fair but you will forfeit your £50 deposit for each fair cancelled. Any booking cancelled at less than ONE month’s notice before the fair, will forfeit the total booking fee. Cancellations may be advised by phone but must be confirmed in writing. If you are not going to attend a booking that you have made you must let us know as soon as possible. Failure to do so or persistent cancellations may result in our cancelling all future bookings. Cancellation fees that are to be charged to credit cards will be debited in full at the time of cancellation. Once you have notified us of a cancellation in writing we will confirm the cancellation back to you in writing. If you do not receive an acknowledgement of cancellation from us you should telephone us to check that we have received your written cancellation. Any cancellation of an already discounted booking will NOT then be included as one of your total number of bookings. No cancellations or discounts will be rolled over into the following year(s).

7. DISHONOURED CHEQUES

If your bank refuses to honour a cheque that you have given as payment for a booking we will levy an administration charge of £10 every time a cheque is returned unpaid. It is important to note that if you change banks or credit card companies you must provide us with replacement cheques or new credit card details.

8. LIMIT OF LIABILITY

Oakleigh Fairs will do everything in our power to ensure that you have a successful fair but cannot be held responsible for damage or theft of your stock, interruption of power or services, failure of press advertisements to appear, inclement weather, astrological incompatibility or anything else beyond their control. Oakleigh Fairs does not provide insurance cover for theft or damage to your stock and recommends that you adequately insure yourself against all risks. It is a condition of booking that you understand and accept that you cannot hold Oakleigh Fairs responsible for any losses you sustain. If in the reasonable opinion of Oakleigh Fairs (or any third party organiser) it is necessary to cancel an event because of prevailing weather conditions or any other reason no refund of booking fee or any other payment will be forthcoming. Oakleigh Fairs carries £10,000,000 of public liability insurance.

Oakleigh Fairs                                    TICKET SALES

 

TERMS AND CONDITIONS

The below terms are in addition to any other shown on Oakleigh Fairs website.

The Organisers advise that terrain at events may be at times uneven and/or difficult for spectators to move around freely. All spectators enter at their own risk and are advised to wear suitable footwear.

Online Ticket Orders

Once purchased, tickets cannot be transferred, exchanged, refunded or returned. In the event of non-delivery, duplicate tickets will not be issued (copies of electronic ticket can be requested). The ticket purchaser is responsible for ordering to ensure timely receipt of their ticket. Customers are advised to check their purchase upon receipt. It is the responsibility of the customer to inform the Event Organiser of any change of address, contact phone number or email address, both before and after receipt of the goods. Please note that our preferred method of contact for customers ordering online is by email, so care should be taken to provide a current, valid email address. Tickets are valid for one day/visit only (unless otherwise stated), but might offer a choice of days to visit.

Cancelled Bookings

Lost, Forgotten or Unused Badges/Tickets No duplicate can be issued or any refund made in respect of any lost, forgotten or unused car passes admission tickets or members’/guest badges.

Cancellation or Abandonment of the Event

The Event Organiser shall not be liable in respect of any loss or damage whatsoever arising from the abandonment, cancellation or postponement of the Event or any such eventuality.

Disclaimer of Liability

All tickets, badges, car park labels and hospitality packages are sold subject to the Organisers reserving the right to refuse admission to the event to any person, or to withdraw permission at any time to remain at the event and shall not be required to give any reason for such action. Save for the death or personal injury caused by the negligence of the organisers or anyone for whom they are responsible, neither the Organisers of the event, nor any agent, employee or representative of these bodies accepts any liability for any accident, loss, damage, injury or illness to horses, owners, riders, grooms, spectators, land or any other person or property whatsoever, whether caused by their negligence, breach of contract or in any other way whatsoever.

 

Data Protection

We aim to set the best practice in implementing the Data Protection Act (1998). As part of our service to you, we would like to advise you that the details of your transaction will be retained on our database. This is to facilitate future bookings.