1. OAKLEIGH FAIRS GUARANTEE:-
Oakleigh Fairs guarantee to promote their fairs in a professional manner. Our fairs will be well advertised in local press and national publications. Leaflets and posters may also be made available. Providing there are no objections from local authorities all fairs will be signposted. Unless requested otherwise we will provide each stall with a minimum of a 6ft x 2ft3in. table and two chairs. Electricity will be provided at no extra charge.
2. STOCK OFFERED FOR SALE:-
Oakleigh Fairs will only accept bookings from exhibitors whose stock is acceptable. Therefore we request anyone wishing to book to send representative samples or photographs of their stock before booking. All samples and photographs will be returned at our expense. Oakleigh Fairs will actively vet stall applications to ensure a reasonable standard of workmanship and to avoid excessive duplication of any one kind of craft. When booking you will be asked to describe the craft(s) that you will be displaying, these will be the only crafts that you will be permitted to display. Any stallholder who attempts to display goods other than those on their original application form may be asked to remove them immediately.
3. STALL HOLDERS ARE REQUIRED TO DO THE FOLLOWING:-
All stalls must be set up by the advertised starting time. Access may be gained from 9am or earlier as advised on your confirmation. You must not start to clear away until the advertised finishing time. All stalls must be set up in an attractive manner and stallholders must supply a suitable table covering which must cover the top of the table and reach the floor at the front and two sides. Boxes etc. must be stored out of sight behind the stall or returned to your car. Your car must be parked sensibly and you must comply with our stewards requests to move cars or boxes etc. if we consider them to be in the way. Stall-holders should check that their table has been erected correctly and must not do anything to encroach upon gangways, exits or other stallholders access. Stallholders must not bring pets into the indoor venues but you may bring them to country shows. You may not attach anything to walls or ceilings in a way that will leave marks and you must leave your stall area clean and tidy at the end of the day. Rubbish may be left behind providing it is in a box or bag. The maximum electricity load that you are permitted to draw for lighting purposes is 200 watts. If you exceed this load you may be instructed to disconnect lights on the day if the venue’s circuit becomes overloaded. You should specify if you require electricity for equipment when booking. The electric point may be up to 10ft away so stallholders should supply an extension lead. Multi-way adapters are not permitted at any venue.
4. DEMONSTRATIONS:-
Oakleigh Fairs are sometimes able to provide extra space for demonstrating the craft being exhibited at no extra charge. Any extra space provided must be used for this purpose alone, not as additional display space, and substantial demonstrations should be given throughout the day. If you would like extra demonstration space please state your requirements when booking. You will be advised whether or not you have been allocated demonstration space before the event.
5. BOOKINGS:-
Payment will be accepted by cash, cheque or credit card including Access, Mastercard, Eurocard, Visa including Barclaycard, Trustcard, etc., Barclaycard Connect or any bank account chargecard. Cheques should be made payable to ‘OAKLEIGH FAIRS’. If you choose to pay by cheque you may send either one cheque for the full amount that is bankable immediately or one cheque for £10 per booking which is bankable immediately and the balance post-dated to ONE calendar month before each fair. Individual cheques are required for each deposit and individual post-dated cheques for the balance of each event. Please write the venue and the date of the fair on the back of any post-dated cheques. If you choose to pay by credit card we will not make any charge until ONE month before the event. At that time we will charge the full stall fee.
Special arrangements exist to pay for events on the day of the event. Details and conditions of this scheme are shown on the booking form. If you authorize us to charge your credit card you will be giving us full and irrevocable authority to charge the relevant cancellation fee in the event that you wish to cancel the booking.
It is a condition of booking that you understand and accept this. We can advise you of stall availability over the phone but will not accept bookings by phone. All bookings must be submitted on our current booking form accompanied by full payment as indicated above. Any bookings that are not submitted on our forms or are not accompanied by correct payment will be returned immediately. Oakleigh Fairs reserve the right to allocate you a different stall category to that which you have booked but in the event that we do this, we will refund any excess payment if you are allocated a cheaper category and will not charge any more if you are allocated a more expensive category. Oakleigh Fairs reserve the right to refuse or cancel any booking without giving a reason.
6. CANCELLATION OF BOOKINGS:-
Cancellations will be accepted up to ONE calendar month before that fair but will be subject to a £10 administration charge for each fair cancelled. Any booking cancelled at less than ONE month’s notice before the fair for whatever reason may forfeit the total stall fee paid even if we re-let the stall. Cancellations may be advised by phone but must be confirmed in writing. If you are not going to attend a booking that you have made you must let us know as soon as possible. Failure to do so or persistent cancellations may result in our cancelling all future bookings. Cancellation fees that are to be charged to credit cards will be debited in full at the time of cancellation. Once you have notified us of a cancellation in writing we will confirm the cancellation back to you in writing. If you do not receive an acknowledgement of cancellation from us you should telephone us to check that we have received your letter.
7. DISHONOURED CHEQUES AND UNACCEPTED CREDIT CARD PAYMENTS:-
If your bank refuses to honour a cheque that you have given as payment for a stall or your credit card company refuses to process a stall fee we will levy an administration charge. This charge is £5 every time a cheque is represented and £5 every time a cheque is returned unpaid or a credit or charge card is not honoured. No exceptions are made even if a cheque is dishonoured as a result of you changing banks. It is important to note that if you change banks or credit card companies the onus is on you as the customer to provide us with replacement cheques or new credit card details.
8. LIMIT OF LIABILITY:-
Oakleigh Fairs will do everything in their power to ensure that you have a successful fair but cannot be held responsible for damage or theft of your stock, interruption of power or services, failure of press advertisements to appear, inclement weather, astrological incompatibility or anything else beyond their control. Oakleigh Fairs do not provide insurance cover for theft or damage to your stock and recommend that you adequately insure yourself against all risks. It is a condition of booking that you understand and accept that you cannot hold Oakleigh Fairs responsible for any losses that you sustain. Oakleigh Fairs carry £5,000,000 of public liability insurance.
